Form Communities

SA Clubhouse

Connection Center

PeerForce

Peer Academy

Apoyo En Pares

Clubhouse TX

Divine Women

Houston PS

Flourish
Get Started
Request Support

How the Social Rec Module Works

Table of contents

The Social Rec module separates Work Ordered Day (WOD) attendance from Social attendance, enabling accurate reporting that distinguishes between the two.

How It Works #

When processing a social event, the module looks for an existing attendance record for that member on that day. Based on what it finds, it handles attendance in one of three ways:

1 No Existing Attendance Record #

If no existing record is found, the module generates one for the duration of the event.

Example: Jane Doe only attends the social from 4–6pm. No attendance was recorded for the day.

→ Result: 1 Record Generated: 4:00pm – 6:00pm social

2 Existing Record – No Overlap #

If an existing record doesn’t overlap with the social event time, the original stays unchanged and a new record is generated.

Example: Jane Doe attended 8am–12pm, then returned 4–6pm for the social.

→ Result:
Record 1: 8:00am – 12:00pm WOD
Record 2: 4:00pm – 6:00pm social

3 Existing Record – Overlap #

If an existing record overlaps with the social event, it splits into two records—one social, one not.

Example: Jane Doe attended 10am–6pm. The social was 4–6pm.

→ Result:
Record 1: 10:00am – 4:00pm WOD edited
Record 2: 4:00pm – 6:00pm social new

Advanced Scenarios #

Scenario 3 (above) is where things get powerful—especially for clubhouses that bill based on attendance time. Combined with the check-in system, it smartly handles partial social attendance. Keeping consistent with the above examples, imagine a Social that is from 4pm to 6pm:

Late Arrival: Jane arrives at 4:30pm (social started at 4pm). Her existing record remains at 4:30pm–6:00pm but it is edited and marked as social.
Early Departure: Jane leaves at 5pm (social ends at 6pm). Her record remains 4:00pm–5:00pm, but is marked as social.
WOD + Partial Social: Jane has a single record 12pm–5pm. It splits into two records: 12pm–4pm (WOD) and 4pm–5pm (Social).
💡 Why this matters: Without this logic, Jane’s entire attendance would be marked as WOD unless you manually marked each record as a social. This module saves you a little bit of time and effort by letting you record accurate time while automatically distinguishing social vs. WOD.

Required Workflow #

The process for staff is simple—just follow this order:

1 Enter ALL attendance for the day — or use the check-in system
2 Review and correct all attendance for that day
3 Enter the social information
⚠️ Important: Enter socials after attendance is verified. Flourish handles the rest automatically!

This applies per date—you can enter attendance for Day 1, then socials for Day 1, then move on to Day 2.

Disabling This Feature #

This feature isn’t for everyone. If it doesn’t fit your workflow, you can turn it off.

See the tutorial: Enabling and Disabling Features in Flourish

The feature you’re looking for is Social Events writing to daily attendance in the Configure section. Uncheck this option to disable the feature.

If you don’t have access to this section, someone with system admin privileges can make the change for you.

⚠️ Note: Turning this off means:
  • You’ll need to manually split attendance records for accurate reports (such as the CPQ)
  • Members who only attend a social without prior attendance may not be counted for the day
  • You’ll need to manually check for duplicates when recording social attendance

💡 Our Recommendation: Most clubhouses really like this feature once they get past the slight learning curve. We suggest trying it out first! Then if it’s causing more work than it’s saving you can always disable it.

What are your feelings